Authorization to work in the U.S. required.

Strong English communication skills (spoken and written) required.

Job description:

We are seeking a highly organized and detail-oriented Office Operations Assistant to support our administrative and operational functions. The ideal candidate will possess strong computer literacy, excellent customer service skills, and experience in office management. This role is essential for maintaining smooth office workflows, managing communications, and providing exceptional support to staff and clients. The Office Operations Assistant will be a key team member in ensuring efficient daily operations within a professional environment.

Responsibilities:

Manage desk duties and handling multi-line phone systems with professionalism and courtesy

Perform data and order entry, filing, and document proofreading to ensure accuracy and organization

Utilize Microsoft Office Suite, Google Workspace, and other office management software to prepare reports, correspondence, and presentations

Assist with calendar management, scheduling appointments, and coordinating shipments

Support bookkeeping tasks using QuickBooks Enterprise software

Provide customer support via phone, email, or in person, demonstrating excellent phone etiquette and communication skills

Handle administrative tasks such as document management and maintaining office supplies inventory

Support office management activities including organizing files, managing emails, and coordinating internal communications

Maintain confidentiality of sensitive information while ensuring compliance with company policies

Skills:

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications

Strong organizational skills with the ability to prioritize tasks effectively

Excellent written and verbal communication skills; bilingual (Turkish) abilities are a plus but not necessary

Experience with office operations and multi-line phone systems

Experience in B2B, food sector is a plus

Familiarity with QuickBooks or other bookkeeping/accounting software

Office management or clerical experience preferred; customer service background highly valued

Attention to detail for proofreading and data entry tasks

Strong time management skills to handle multiple responsibilities efficiently

Ability to work independently as well as part of a team in a fast-paced environment

Assist with inventory tracking and reconciliation, updates in internal systems

Support customer inquiries and food quality related documentation

This position offers an engaging work environment where organizational excellence and customer service are highly valued. The successful candidate will play a vital role in maintaining the efficiency of our office operations while supporting our team’s overall success.

Job Type: Full-time

Language:

Turkish (Preferred)

English (Required)

Ability to Commute:

Great Neck, NY (Required)

Work Location: In person.